Tags

Tag a task

A task lives in one project, but it can have as many tags as you like, such as Calls or Waiting. Tags gather related work from different projects, so you can find it, filter by it and see where your time goes.

1. Double-click a task to open its card.
2. Click the tag icon at the foot of the card, labelled Tags.
3. Click a tag to add it, and again to take it off. You can add several.
4. To make a new tag, type its name and choose Create “name”.
5. Press Esc to close the picker.

Tags show as small chips after the task's name, in each tag's colour.

To tag a new task as you type its name, use #. See Capture tasks from anywhere.

Tag several tasks at once

1. ⌘-click each task to select it, or ⇧-click to select a run of them.
2. Press ⇧⌘T, or right-click one of them and choose Tags….
3. Click a tag to add it to every selected task. Click a ticked tag to take it off them all.

A tick means every selected task has that tag; a dash means only some do.

Find and manage your tags

Your tags are listed under Tags in the sidebar, below Projects, each with how many open tasks it has.

1. Click a tag to see every open task that has it, grouped by project.
2. Double-click a tag to rename it.
3. Right-click a tag to change its Colour or Pin it above your projects.
4. To fold one tag into another, right-click it, choose Merge Into and the tag to keep, then click Merge.
5. To delete a tag, right-click it, choose Delete, then click Delete again. It comes off every task; no task is deleted.

At Plan, a tag opens in the sidebar, so you can drag its tasks straight onto your week.

Filter a list by tag

1. Click the filter icon in the list's header, labelled Filter. In a narrow project it's in the ⋯ menu, labelled Project options.
2. Point to Tags.
3. Pick the tags to show.
4. With more than one picked, choose Match any tag or Match all tags.

Show all clears every filter.

The filter stays on as you move between lists, and its tag picks carry over to Plan.

See where your time goes

Click the chart icon in the toolbar, labelled Analytics. The Time by tag card shows your scheduled hours by tag, and time with no tag under Untagged. A task with several tags counts in full under each one.

To colour task blocks by their first tag, set Colour blocks by to First tag in Settings → Appearance.

FAQ